"Kai Became My Silent Recruiter”: How A Talent Team Reclaimed 5+ Hours Weekly by Automating Search and Reuse

I used to spend an embarrassing amount of time doing the same searches over and over. Copy. Paste. Tweak one line. Run it again. Slight change in the brief? Start from scratch. It was pure busywork, and I hated it.

Then I started using Kai, and yeah… game changer.

My team jokes that he’s my new boyfriend because I won’t shut up about him, but honestly, he just makes my life easier. Kai remembers every search I’ve ever run. I don’t have to keep folders, notes, or half-broken templates anymore. I just ask, and it’s there.

If a new role comes in, I don’t rebuild anything. I flip an existing search and move on. No reset. No “wait, how did I do this last time?” panic.

And the best part? I don’t have to speak Boolean anymore. I just talk like a normal human. “Hey Kai, find me senior engineers in Melbourne with SaaS experience.” That’s it. He gets it. No syntax gymnastics. No swearing at LinkedIn at 10pm.

It feels like having a ridiculously organised work buddy who never forgets anything and always makes me look on top of things, even on the days I’m absolutely not. He’s quiet, reliable, and doesn’t create drama.

We worked out we’re saving at least five hours a week just by not redoing the same searches. That time actually goes back into talking to candidates, building relationships, and doing the parts of recruiting that don’t make you want to scream.

I didn’t think automation would make recruiting feel more human. But here we are.

Zero chaos. Zero nonsense. I genuinely wish all my working relationships were this easy.